Board Secretary (Volunteer Position)

Location: Bristol
Commitment: Part-time, Volunteer
Reports to: Chair of the Board of Trustees

 

About The MAZI Project

The MAZI Project is a youth-led, nonprofit organisation dedicated to empowering disadvantaged young people through access to nutritious meals, food education, and community support. Rooted in compassion, MAZI works to dismantle food insecurity and promote dignity, choice, and opportunity. We use food as a tool for advocacy, social mobility and a cure to the public health crisis.

 

Role Overview

The Board Secretary plays a critical governance role, ensuring the smooth and effective operation of board meetings and compliance with regulatory requirements. As a key member of the Board of Trustees, the Secretary supports communication, transparency, and accountability, contributing to the overall effectiveness and integrity of The MAZI Project.

 

Key Responsibilities

• Governance & Compliance
  
  • Ensure timely distribution of meeting agendas, board papers, and minutes.
  • Maintain accurate and up-to-date records of board meetings and decisions.
  • Monitor board actions to ensure they are implemented and documented appropriately.
  • Ensure compliance with governing documents, regulatory requirements, and policies.

• Communication & Coordination
  
  • Act as a liaison between board members and the executive team for documentation and scheduling.
  • Assist the Chair in preparing for meetings and ensuring quorum is met.
  • Manage board calendars, meeting invitations, and documentation.
• Record-Keeping
  
  • Maintain the organisation’s official records, including board policies, resolutions, and trustee contact details.
  • Manage documentation related to board member appointments, resignations, and terms of office.
• Support Board Development
  
  • Assist with onboarding new trustees and maintaining governance documents such as the trustee handbook.
  • Participate in reviews of governance practices and support efforts to strengthen board effectiveness.

Skills & Experience

• Prior experience in nonprofit governance or administrative roles (preferred but not required).
• Excellent written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Ability to handle confidential information with discretion.
• Proficient with digital tools such as Google Workspace, Zoom, and document management platforms.

 

What We’re Looking For

• A passion for youth empowerment, food justice, and MAZI’s mission.
• A commitment to equity, diversity, and inclusion.
• Ability to commit to quarterly board meetings and periodic administrative support (approx. 3–5 hours/month).
• Enthusiasm for helping a grassroots organisation grow and strengthen its governance.

 

Why Join The MAZI Project?

• Play a vital role in shaping the future of a dynamic, youth-centred nonprofit.
• Gain experience in board governance, nonprofit leadership, and impact-driven work.
• Join a passionate, supportive, and mission-driven community.

 

To Apply:

Deadline for application: 25th November

We’re committed to inclusive hiring.

We know that not everyone has equal access to polished CVs or traditional career paths, and we also know that many people, especially those from underrepresented backgrounds, may not apply unless they meet every single requirement. Please don’t rule yourself out if you feel you could thrive in this role but don’t tick every box.

You’re welcome to apply in the way that feels most accessible and comfortable for you but please add a CV alongside a cover letter or a short video (up to 5 minutes), a portfolio, or another format that helps us understand your skills and experience. If you need any adjustments to the process, just let us know.

Send applications to melanie@themaziproject.com